| Title: | Department Administrative Liaison |
|---|---|
| ID: | 96 |
| Job Status: | Full Time |
SEIU Healthcare IL IN MO KS is a dynamic, action-oriented union representing 90,000 healthcare and child care workers throughout Illinois, Indiana, Missouri and Kansas. We believe in a society defined by freedom
and justice, where we can all have quality education, health care and jobs, and where we all can live a full and plentiful life of our choosing. SEIU HCIIMK’s mission is to organize together to build power and demand and win social and economic justice for our communities.
The Department Administrative Liaison will provide professional and administrative support to the directors and activities of the
department(s) assigned.
This person will serve as a key communications link regarding department issues and representing the Director(s) in the
implementation and administration of departmental projects.
- Assist Department Director on various reporting, logistical, and administrative functions
- Support collaborative union culture through exemplifying our HCII’s MVV and Leadership Practices.
- Take on and manage the administrative aspects of the department (Including but not limited to Team calendars & scheduling, Staff Meetings, Staff training on technology, Staff HR reporting, Travel arrangements, check requests and Record keeping)
- Understand policies, procedures, and enforcement as applicable to Department, Staff, and members
- Track and reconcile budgets for departmental activities, projects, and events in alignment with resource stewardship
- Liaison between department and HR for members assigned to department either as interns or lost time work
- Plan and assist all aspects of meetings; arranging logistics, take detailed notes, and distribute minutes and follow up actions to appropriate individuals/entities.
- Plan events assigned to department and union; as coordinator or collaborator and creation of event budget.
- Assist in preparation & coordination of departmental reporting & presentations for across union, executive board, and leadership team.
- Liaison for Department Director for departmental projects and union priorities as assigned
- Communication Liaison for department within department and throughout the union
- Creating, Updating, and Maintaining electronic files, forms, contracts, & correspondence for Department & Director(s) per union policies & government compliance.
- Responsible for submitting facility, equipment, & overall department maintenance and service requests to Operations; including but not limited to supplies, café & work areas, and daily department preparedness.
- Prepared to work sometimes long and irregular schedule
Key Qualification Criteria:
- Strong commitment to social justice
- Ability to work in a multicultural and diverse work environment
- Bachelor’s Degree (B.A. / B.S.) or equivalent administrative and operational experience
- Ability to work independently, think creatively, manage own time, and take initiative
- Maintain confidentiality on sensitive issues regarding staff and organization
- Minimum 2 years in a non-profit setting experience, and equivalent experience in administrative and operational activities
- Sound organizational skills to manage and prioritize work subject to deadlines in a dynamic and changing environment, as an individual and as a member of a team
- Effective writing skills including the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries
- Exceptional verbal communication including the ability to relate well with others and ability to adapt style as needed to all levels of the organization
- Intermediate to Advanced knowledge Microsoft Office 2007, including Outlook, Word, Excel, and Internet
- Ability to learn and adapt to new and on-going changes in technology
- Knowledge of HR policies, labor law, health and welfare benefits, and budget management
