Title: | Administrative Liaison, METC |
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ID: | 20206 |
Job Status: | Full Time |
The Helen Miller Member Education and Training Center is an educational organization providing education and training to workers represented by members of Service Employees International Union Healthcare IL/IN/MO/KS (SEIU HCIIMK), a dynamic, action-oriented union of over 95,000 healthcare and childcare workers. We believe in a society defined by freedom and justice, where we can all have quality education, health care and jobs, and where we all can live a full and plentiful life of our choosing. As a wholly owned subsidiary of SEIU HCIIMK, the Helen Miller METC seeks to provide high quality curriculum on a popular education model to low-wage workers to enhance their on-the-job experience and support their development. The METC is a 501(c)3 organization.
Purpose:
The METC Department Administrative Liaison’s primary responsibility is to provide professional and administrative support to the Executive Director and other METC staff as assigned. They serve as a key communications link for the department and represent the Executive Director (ED) in the implementation and administration of department projects. This position reports to the ED.
Location: Chicago, IL
Duties and Responsibilities:
ADMINISTRATIVE
· Assist Executive Director on various reporting, logistical, and administrative functions;
· Organize and effectively manage time with minimum supervision;
· Make assessments and recommendations to METC managers and leadership team on procedural issues and keep Executive Director included on all such matters;
· Manage the administrative aspects of the department, including, but not limited to, team and program calendars; meetings; training; reporting; travel; check requests and record-keeping;
· Plan and assist with all aspects of meetings, including arranging logistics, taking notes, and distributing minutes and follow-up actions to appropriate individuals/entities;
· Assist in preparation of and coordination of departmental reporting as assigned;
· Create, update and maintain electronic files, forms, contracts and correspondence for the department and the ED in accordance with METC policies and program compliance;
· Submit facility, equipment and overall department maintenance and service requests;
DEPARTMENT BUDGET
· Assist in tracking and reconciling budgets for department activities, projects and events;
· Plan events assigned to the METC, as well as creation of event budgets;
ORGANIZATIONAL
· Understand and enforce organizational policies and procedures;
· Demonstrate support of a collaborative culture;
· Communicate for the department, within and between METC and the union;
· Work in support of a program that sometimes requires long and/or irregular schedule
Qualifications:
· Minimum two (2) years’ experience in a non-profit or community-based organization, and equivalent years of experience in administrative and operational activities
· Bachelor’s Degree or demonstrated expertise in administrative and operational skills
· Demonstrated interest and commitment to social justice
· Can set a team standard of collegiality and diplomacy, fosters a team environment
· Displays excellent work ethic and operates within accountability standards
· Demonstrated ability to effectively work with a culturally diverse team
· Ability to work independently, think creatively, manage own time, and take initiative
· Experience maintaining confidentiality on sensitive issues regarding staff and organization
· Sound time and project management skills to manage and prioritize work subject to deadlines in a dynamic and changing environment, as an individual and as a team member
· Effective writing skills including the ability to synthesize information into clear, concise messages both for analytical reports and executive summaries
· Exceptional verbal communication including the ability to relate well with others and ability to adapt style to varied audiences
· Intermediate to advanced knowledge of Microsoft Office, including Outlook, Word, Excel, and internet
· Ability to learn and adapt to new and on-going changes in technology;
Preferred Experience:
Bilingual English/Spanish is a plus.
Salary and Benefits:
Salary Exempt position is competitive and commensurate with experience. Company-paid benefits are included.